If your business is still using a time clock, it might be time for an upgrade. Here are eight reasons why time and attendance software are a better solution for managing employee time and attendance.
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1. More Accurate Time Tracking
In any business, managing employee attendance can be a challenge. Not only do you have to keep track of when each employee is scheduled to work, but you also must make sure that they clock in and out as required. This can be difficult to monitor, especially if you have a large workforce.
Fortunately, attendance software can help to solve this problem. By using a simple smartphone app or computer program, employees can clock in and out with just a few clicks.
This eliminates the need for paper time sheets or manual punch clocks, and it also prevents buddy punching, which occurs when one employee clocks in or out for another.
2. Greater Flexibility
For many years, employees have been tethered to physical time clocks to track their attendance. This system often requires them to be in a specific location at a set time to clock in or out.
However, new attendance software gives employees more flexibility when it comes to tracking their hours. Rather than being tied to a physical time clock, they can do so from anywhere using their mobile device.
This allows them to clock in or out from any location, whether they are on their lunch break or working from home.
3. Improved Productivity
Time tracking can be a sensitive issue for some employees. They may feel like they’re being watched or monitored too closely, and as a result, they may become less productive.
However, when employees know that their time is being tracked accurately, they’re more likely to stay focused on their work and avoid taking long breaks.
This is because they’ll know that their employer trusts them to do their job and they don’t need to worry about being penalized for taking a few minutes to step away from their desk.
4. Enhanced Security
In recent years, attendance software has become more sophisticated, incorporating features such as geofencing and two-factor authentication. Geofencing uses GPS to create a virtual boundary around a specific location, such as an office building.
When an employee attempts to clock in or out outside of this boundary, the system will automatically reject their request. Two-factor authentication requires employees to use two different forms of identification, such as a fingerprint and a PIN, to clock in or out.
5. Detailed Reporting
By tracking employee attendance, you can get a better understanding of their behaviour and identify any issues that may be affecting their productivity. For example, if you notice that an employee is regularly taking extended lunch breaks or leaving work early, you can address the issue with them directly.
This can help to improve their productivity and, as a result, the overall productivity of your business.
In addition, attendance software can also be used to track vacation days and sick days. This can help you to plan for absences in advance and make sure that there are always enough staff members on hand to cover shifts.
6. Real-Time Alerts
When it comes to managing employee attendance, real-time alerts can be a valuable tool. By receiving notifications whenever an employee clocks in late or clocks out early, you can take immediate steps to address the issue.
This can help to ensure that employees are meeting their obligations and that your business is running smoothly. In addition, real-time alerts can help to prevent time theft and reduce payroll costs.
7. Scalability
As your business grows, you may find it difficult to keep track of employee time and attendance using a manual system. With time and attendance software like Synerion, however, you can easily add new employees without any issues.
The software will automatically keep track of employee hours and attendance, and you can quickly generate reports to see who is working when.
8. Integration With Other Systems
Attendance software provides an easy way to keep track of employee hours and seamlessly integrate with other business systems. For example, many payroll and human resources applications now offer native integration with popular attendance software solutions.
This allows you to automatically import employee clock-in and clock-out times, eliminating the need to manually enter data into multiple systems.
In addition, some attendance software solutions also offer advanced features such as GPS tracking and identity verification. This can help you further automate your attendance tracking process and ensure that only authorized employees are able to clock in and out.